What happens at a site visit and how many are conducted each year?

1. Purpose of a site visit
   • Site visits are conducted to inspect the condition of the development’s common areas, such as hallways, roofs, landscaping, lighting, bin stores, and other shared spaces.
   • The goal is to ensure that cleaning, maintenance, safety, and overall presentation meet agreed standards and that any issues are identified early.
2. What happens during a visit
   • The visitor (often a representative from the Owners’ Management Company or a contracted professional) follows a checklist and examines specific areas for wear, damage, safety concerns, and cleanliness.
   • They may also assess the work of contractors and note anything that requires follow-up or repair.
3. Reporting and follow-up
   • After the visit, a report is typically prepared outlining any issues found, what actions are needed, and whether any additional inspections or contractor visits are required.
   • These reports are shared with the board of the Owners’ Management Company and help inform maintenance plans and budgets.
4. Frequency
   • While there is no legal requirement for a set number of site visits per year, most developments aim for quarterly inspections.
   • Larger or more complex developments may require monthly visits, depending on the needs of the property and what’s agreed upon by the Owners’ Management Company.

✅ Summary:

• Site visits ensure shared areas are safe, clean, and well-maintained.
• They usually happen quarterly but may occur more frequently if needed.
• Findings are documented and used to guide maintenance decisions.