What are the responsibilities of a company secretary??

Block/ Property Management

Company law & governance compliance: ensure the block management company meets Companies Act requirements, maintains good governance, and follows its constitution.

Filings & records: keep statutory registers, file annual return/financial statements, and maintain the company’s books and minute books.

Board & AGM support: issue notices, prepare agendas/papers, take minutes, track decisions/actions, and manage proxies/voting.

Director/member administration: manage appointments/resignations, member registers, share/unit-owner communications, and company correspondence.

Policy & procedure oversight: help ensure proper processes for conflicts of interest, delegated authority, and document retention.

Liaison & coordination: act as a point of contact between directors, managing agent, auditors, legal advisers, and (where relevant) regulators.